Â鶹´«Ã½

Navigation

• Overview
• Â鶹´«Ã½Guidance and Best Practices & AI Tool Decision Guide
• ITS Sponsored Tools
• Training and Presentations
• Resources

Overview

Artificial Intelligence (AI) tools have become widely available for everyday use. These tools focus on content creation (text, images, etc.) and have the capacity to expedite existing processes and make possible new ones. Within higher education, they have the potential to foster student learning and advance many aspects of research. While there are many benefits from the responsible use of AI, there are notable risks and limitations that should be taken into consideration when using these technologies, particularly in the following areas.

Privacy and security . Personal information shared as an input could potentially become public and/or repurposed to train the software’s learning model, violating data protection laws and Â鶹´«Ã½policies.

Academic and research integrity and bias . Outputs may be factually inaccurate, misleading, biased, and/or discriminatory if we rely on the information without proper review. This puts us at risk of violating Â鶹´«Ã½policies and potential liability. 

Copyright . Confidential or proprietary information shared as an input may result in Â鶹´«Ã½losing its intellectual property (IP) rights to that information. That information may be disclosed to unauthorized third parties through the use of AI tools. 

Consequently, in addition to any formal policy Â鶹´«Ã½adopts for AI, Â鶹´«Ã½Policies on privacy and security (e.g., EP 2.210, EP 2.214, EP 2.215, AP 7.022), academic and research integrity and bias (e.g., EP 1.202, EP 1.204, EP 7.208, EP 12.211); and copyright (e.g., EP 12.205) should also be observed.

 

Popular AI Tools by Data Classification Category
AI Tool*	Â鶹´«Ã½Data Classification Category
	Public (No Risk)	Restricted (Low Risk)	Sensitive (Medium Risk)	Regulated (High Risk)
Anthropic / Claude	X
OpenAI / ChatGPT	X
ITS approved tool		X	X
ITS approved tool		X	X
Zoom AI Companion ITS site license		X	X
Otter.ai ITS site license		X	X

*AI Tools not allowed for use: Openclaw, Deepseek  

The following commonly used non-ITS approved meeting and research assistant tools do not have protective language in their terms of use. Your data is used to train their models, therefore should you use these tools, only public data should be shared. Additionally, these tools are invasive and will add themselves to your calendars and will access all of your files. AI assistants will attend your meetings even if you are not present and save meeting notes in the Cloud. Should sensitive topics be discussed, that information will be retained by the tool and ingested into its training.

• Read.ai
• Fathom
• Fireflies.ai
• Perplexity
• Notion

Note: This is not an exhaustive list of AI tools.

 Back to Top

 

 

Â鶹´«Ã½Guidance and Best Practices & AI Tool Decision Guide

The University of Hawaii has initiated a comprehensive, cross-functional effort to equip the Â鶹´«Ã½community with essential tools, guidance, and best practices for effectively integrating AI into academic and professional environments. Additionally, efforts are underway to develop and implement policy changes that address the evolving impact of AI on work and education. *.  *Official Â鶹´«Ã½login (@hawaii.edu) required. *Â鶹´«Ã½community members may send questions and comments regarding the draft AI Tools Â鶹´«Ã½Guidance and Best Practices for Faculty and Staff to datagov@hawaii.edu.

Thinking about using an AI tool? The AI Tool Decision Guide helps University of Â鶹´«Ã½ faculty, staff, and students evaluate artificial intelligence tools before use or purchase. 🔍 What it’s for: This guide walks you through key considerations like privacy, data ownership, training risks, and vendor compliance. It’s essential for ensuring that AI tools align with Â鶹´«Ã½policies and data protection standards. 🛠️ How to use it: Use this step-by-step checklist before choosing any AI tool. If your use involves Sensitive or Regulated data, submit a request through the . For all other tools, this guide helps you ask the right questions about ownership, third-party access, data retention, and more. 🔗 Learn more and access the full guide: (Official Â鶹´«Ã½“@hawaii.edu” login required)

 Back to Top

  

Training and Presentations

Interested in learning more about AI? 

Google AI Essentials Specialization training ~10-hour asynchronous online training on generative AI taught by Google experts. Offered through the Coursera platform. Digital badge issued by Credly upon successful completion of the training. Now available to all Â鶹´«Ã½students and employees at no charge. Access to the course for 30-days (with option for an additional 30-day extension). Register at /its/coursera/

Â鶹´«Ã½Online Innovation Center (OIC) AI-Focused Events Register for upcoming and/or check out the recordings and resources from past AI-focused events. View all events on the Â鶹´«Ã½OIC  and .

Artificial Intelligence for Â鶹´«Ã½ Twelve-chapter foundational course Explore artificial intelligence by trying new tools and exploring real-world uses that support work, learning, and life.

 Back to Top

 

Resources

Â鶹´«Ã½OneAI Hub

• /oneai/

Â鶹´«Ã½Sponsored AI Tool Resources

• Zoom AI Companion

Â鶹´«Ã½Advisory Council

• University of Hawai‘i Artificial Intelligence Strategy Council (AISC)

Â鶹´«Ã½Faculty, Staff and Student Resources

Google AI Resources

 Back to Top

 *Images generated by DALL·E 3 | OpenAI & Google Gemini